We’ve set up a new group to help ensure closer and more collaborative working between residents at the Exchange and Notting Hill Genesis. The group is used to share information and discuss issues across the site that are important to you.
The group is part of a partnership agreement that we’ve been working on with your tenant and resident association (TRA). It’s one of several strands of work to address the various issues you’ve experienced over several years, which have at times made your homes and community difficult places to live.
The group meets on a monthly basis and is made up of residents and senior colleagues from Notting Hill Genesis. If you would like to get involved, please contact the TRA on the.exchange.tra@gmail.com or sarah.pearce@nhg.org.uk.
We are publishing the minutes of each partnership board meeting here so you can keep up to date on what was discussed and keep an eye on the progress of any actions arising.
Meeting minutes
Current open actions
| Ref | Detail | Action generated date | Deadline | Status |
| 4 | Submit application to formalise TRA | 31 October 2022 | Best endeavours | Open |
| Provide an estimate of when required documents will be submitted | 30 January 2023 | 17 February 2023 | Open | |
| 18 | Following the survey present to the Partnership Board on scope of works and surveyor’s opinion on if any works would be deemed above normal wear and tear for a scheme 8 years old | 5 December 2022 | Open | |
| 20 | Repairs data to be provided monthly, the next report will provide a more comprehensive overview of emergency repairs and confirm the number of outstanding repairs that are older than 3 months | 5 December 2022 | Next partnership board | Open |
| Updated repairs data to be provided at next PB | 30 January 2023 | 14 March 2023 | Open | |
| NHG to provide raw data covering repairs older than three months | 30 January 2023 | 14 March 2023 | Open | |
| 22 | Emily to become PB chair and will think about and approach any relevant contacts to join as independent members | 5 December 2022 | Open | |
| Draft a short document outlining what the PB are looking for in an independent member | 30 January 2023 | 14 March 2023 | Open | |
| 30 | NHG to provide a response to the request for NHG to cover costs of HIU replacement, to clarify whether all HIUs would be replaced or just those which were not functioning correctly and how the costs would be apportioned if service charged | 30 January 2023 | 14 March 2023 | Open |
| 31 | Send through dates where there were heating and HW outages and SP to confirm reasons for specific outages | 30 January 2023 | 10 February 2023 | Open |
| 35 | PB to confirm how they will engage with residents across the estate | 30 January 2023 | 14 March 2023 | Open |
| 36 | PB to confirm steps for bringing in a tenant representative | 30 January 2023 | 14 March 2023 | Open |
| 37 | NHG to confirm estimated start date for landscaping works and to distribute the scope to the PB and wider residents | 30 January 2023 | 17 February 2023 | Open |
You can see a list of all completed actions here.